Financial Solutions for Stronger Communities
Accurate accounting. Transparent communication. Peace of mind for your association. We deliver full-service accounting for HOA and condominium associations — monthly close, AP/AR, owner ledgers, reserve accounting, special assessments, and board reporting — from a team that works with community associations exclusively.
Prefer to call? (561) 434-9555
Association accounting is not small-business bookkeeping.
An HOA doesn't sell anything, but it collects assessments, funds reserves, pays vendors on a board's authority, and answers to owners who are also its shareholders, customers, and neighbors. A general bookkeeper applies general categories. We build the chart of accounts, the reserve tracking, and the reporting format around what an association board and its manager actually need to see — because that's the only kind of books we build.
Talk with us
A short call to review your current books, size, and what your board actually needs from reporting.
We handle the transition
Prior records reconciled into an association-specific chart of accounts, verified with a parallel close before we take over.
Monthly rhythm begins
Assessments, bill pay, and board-ready reporting move onto a consistent, predictable schedule.
Boards inherit the accounting. Rarely the training.
Most board members are volunteers with a career in something else entirely. They're handed a chart of accounts built for a generic small business, a spreadsheet nobody fully trusts, and a fiduciary duty to get it right anyway. The accounting should meet them where they are — not the other way around.
Owner ledgers, explained in board terms
Every unit's balance, payment history, and status — readable without a bookkeeping background.
Reserves tracked apart from operating
Reserve contributions and balances kept distinct, so the board always knows what's actually available and what's committed.
Assessment records kept in order
Billing and collection activity documented consistently, month over month, association over association.
A monthly close the board can actually read
Statements formatted for a board meeting, not for an accountant's internal workpapers.
A financial package your board can actually read.
Every month, your board and manager receive a complete package — formatted for a board meeting, not an accountant's workpapers.
Balance Sheet
Assets, liabilities, and equity as of month-end.
Income Statement
Revenue and operating expense for the period.
Budget vs. Actual
Line-item variance against the board-approved annual budget.
Cash Position
Operating and reserve account balances, in one view.
Assessment Receivables
Aging detail on outstanding owner balances.
Reserve Detail
Component-level reserve balances and funding status.
Reserve SIRS Tracking
Structural Integrity Reserve Study detail, for associations subject to Florida's requirements.
Everything the general ledger touches.
Presented as we actually work — one continuous accounting cycle, not a menu of add-ons.
| Service | Description | |
|---|---|---|
| Core Accounting | ||
| • | Monthly Association Accounting | Full-cycle bookkeeping run on an association's calendar, not a generic close date. |
| • | Bank & Account Reconciliations | Operating and reserve accounts reconciled independently, every month. |
| • | Accounts Payable | Vendor invoices coded, routed for board or manager approval, and paid on schedule. |
| • | Accounts Receivable | Assessment charges applied, receipts posted, and balances kept current at the unit level. |
| • | General Ledger Management | A chart of accounts structured for association reporting, maintained consistently over time. |
| Association-Specific | ||
| • | Owner / Unit Ledger Management | Individual owner histories — charges, payments, balances — organized and always current. |
| • | Assessment Accounting | Regular and special assessments billed, tracked, and reconciled against the budget that authorized them. |
| • | Reserve Accounting | Reserve funds tracked separately from operating, against the association's own reserve schedule. |
| • | Budget Preparation Support | Historical data and trend analysis organized to support the board's annual budget process. |
| • | Delinquency & Pre-Collection Support | Past-due accounts monitored on a consistent timeline, with files handed to a collection attorney when it's time. |
| • | Estoppel Letter Preparation | Certificates generated from current ledger data for closings and refinances, turned around on the transaction's timeline. |
| Reporting & Close | ||
| • | Financial Statement Preparation | Balance sheet, income statement, and supporting schedules, prepared monthly. |
| • | Board Financial Reporting | The monthly package formatted specifically for board review and meeting packets. |
| • | Year-End Financial Preparation | Records organized and closed out in the format your association's year-end process requires. |
| • | Audit / Review / Tax Coordination | Clean, audit-ready records handed off directly to your CPA or auditor — no reconstruction required. |
What this means for your board.
What this means for your workload.
Built on specialization, not scale.
Association-focused expertise
We work exclusively with HOAs, condominiums, and community associations — not general small-business bookkeeping with associations mixed in.
Detailed monthly reporting
A full financial package every cycle, formatted for board review rather than internal accounting use.
Direct, responsive communication
A dedicated point of contact who already knows your association's history — not a rotating support queue.
Organized, board-ready records
Ledgers and reconciliations kept current, so records are always ready for board review or outside audit.
References available on request — including the CPA firms that perform the annual audits for several of our client associations.